ApprovalMax Software

Fast approval automation for accounts payable and receivables

 

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What is ApprovalMax Software?

ApprovalMax taps on online accounting platforms to offer direct financial controls for accounts payable and accounts receivable.

It provides multi-level reviews and automation of the entire approval process. ApprovalMax can be integrated with Xero and QuickBooks Online, allowing you to perform decisions for your business activities seamlessly. Approvalmax has been used by more than 1000 clients!

ApprovalMax for Xero

Achieve complete spend control, full compliance and effective fraud prevention with the leading Xero-connected approval automation app. It replaces paper and email-based approval routing with fully automated multi-role and multi-tiered approval workflows, while ensuring that spend control and regulatory compliance are met for both internal accounting and financial service outsourcing organisations.

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Features

Review and approval of sales invoices

No matter if they were created manually in Xero or pushed to Xero by a time management or project automation tool (like WorkflowMax), ApprovalMax automatically pulls all sales invoices from the status “Awaiting Approval” and routes them as predefined in the approval workflow – which is based on one or several criteria such as client, amount, account (GL code), tracking category, etc.

Paperless invoice approval for streamlined spend control

Provides workflow automation for bills to fully replace paper and email-driven approval routing. It establishes granular financial controls for any kind of spending accounted for in Xero. Regardless of how bills appear in ApprovalMax, they are automatically routed through a multi-step and multi-role approval process based on predefined criteria such as client, amount, GL code, etc.

Matching bills and purchase orders

ApprovalMax facilitates the matching of supplier invoices and the related purchase orders which have been created and authorised in ApprovalMax.

Purchase order creation and approval

Purchase orders can be raised and run through a predefined multi-step and role authorisation process. Both the creation and approval of purchase orders are possible on-the-go using the mobile app as well as via the web interface.

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ApprovalMax for QuickBooks

ApprovalMax supports QuickBooks Online with approval-driven financial controls for accounts payable and streamlines the authorisation of financial documents such as purchase orders and bills. It replaces the traditional manual approval routing with fully automated multi-role and multi-tiered approval workflows, and ensures that spend control and regulatory compliance are being met.

Features

Raise and authorise purchase orders on-the-go

ApprovalMax enables the creation and approval of purchase orders outside QuickBooks Online. Both can be done on-the-go by using either the mobile app or the web interface. Proper approvals are ensured by a flexible multi-step, multi-role process that can be customised to fit any business. Once the purchase orders have been authorised, they get synced to QuickBooks Online, ready for further processing.

Digital invoice approval for streamlined spend control

ApprovalMax provides workflow automation for bills to fully replace manual approval routing and establishes granular financial controls for any kind of spending accounted for in QuickBooks Online. As soon as a bill appears in ApprovalMax, it is automatically routed through a multi-step and multi-role approval process that is based on predefined criteria, such as vendor, amount, category, class, location, etc.

Search, reporting and audit trail

With ApprovalMax, it is easy to find, analyse and report on key financial data and documents. This is supported by fully automated audit trails and built-in capabilities for fraud prevention and detection.

Mobile app for approvals

The ApprovalMax mobile app for both iPhone and Android platforms facilitates the raising of purchase orders and all approval requests.

ApprovalMax Software Pricing Plan

Standard Edition
S$55
per month
exclusive of tax
 
 
Premium Edition
S$134
per month
exclusive of tax
Premium support
Standalone workflows

ApprovalMax Software: Frequently Asked Questions (FAQ)

Yes, ApprovalMax allows the use of any Xero data in any combination to set up the automated approval routing.

Yes, there is no need to access your Xero or QuickBooks Online for purchase order creations or reviews and approvals of bills and sales invoices.

Yes, ApprovalMax enables flexible multi-step and multi-level approvals for organisations of any size and structure; including geographically distributed or multi-entity organisations and businesses that use outsourced financial services. This applies to both Xero and QuickBooks Online.

All ApprovalMax customers can testify that the solution is easy to understand and the set up is hassle-free. This is important for all organisations that want to facilitate and enforce financial controls. Adoption is a breeze once everything has been configured.

ApprovalMax works seamlessly with organisations who use multiple Xero files. This is particularly important for accounting practices that have numerous clients as well as organisations with several legal entities (multi-entity organisations).

Team 361 is an official authorised partner of ApprovalMax. Being a leading cloud integrator, we are proud to represent multiple software solutions. We provide unbiased recommendations and will only propose the most appropriate and value-for-money solutions for you. We will also assist you to tap on government funding support wherever possible to reduce your cost.

Interested to arrange a demo?